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SCENARIO 18·HR·Regulatory monitoring

HR Must Check Every Month Whether Labor Regulations Have Changed

Labor laws and regulations may be amended or receive new interpretations at any time. HR must check for changes every month and then decide whether to update company policies and procedures.

The search itself is not difficult. The challenge is doing it consistently and completely. Sources are scattered, and one missed update may leave company policies out of step with regulations. Because the review does not produce results every day, it is easy to postpone when workloads are high.

At a glance

How it was done

  1. Check official sources each month
  2. Read each item and assess relevance
  3. Summarize and notify managers
  4. Assess whether policies need changes

Where it gets stuck

Sources are scattered, and the review does not produce results every day, so it is easy to postpone when workloads are high. One missed update may leave company policies out of step with regulations. Draft notices and amendments already in effect can also be easy to confuse.

With an AI Agent

  1. Check official sources each month
  2. Read each item and assess relevance
  3. Summarize and notify managers
  4. Assess whether policies need changesHuman approval

The AI Agent checks sources, lists the month's changes, and provides the original text locations. Items without supporting text are excluded. HR decides whether the changes affect the company and whether adjustments are needed. Professional advisors review the issue when necessary.

01

How it was done

  1. 01Check each official source every month for new amendments or interpretations
  2. 02Read each item and decide whether it is relevant to the company
  3. 03Prepare a summary and notify the relevant managers
  4. 04Assess whether company policies and procedures need changes
法規查核紀錄_2026-09.xlsxExcel
A1Example Machinery HR Department: September 2026 Regulatory Notice Review
Example Machinery HR Department: September 2026 Regulatory Notice Review
Note: The following three notices are fictional examples for an EgentWrX demonstration. The agencies, document numbers, and content are not real regulations
Issuing agencyIssue dateDocument numberSubjectTypeEffective dateRelevance to the company
Example City Labor Bureau2026-09-05Labor Bureau Ref. No. 1150905Amendment to the "Example City Guidelines for Shift Schedule Changes by Business Entities"Amendment issued2026-10-01?
Example City Maritime Bureau2026-09-12Maritime Bureau Ref. No. 1150912Enactment of the "Example City Guidelines for Fishing Vessel Crew Rest Periods"Rules issued2026-11-01?
Example City Labor Bureau2026-09-20Labor Bureau Ref. No. 1150920 (proposed)Draft "Example City Rules for Digitizing Workplace Health Examination Records" announced for public commentDraft noticeNot yet effective; to be announced separately?
September100%
範勞字第1150905號.pdf1 / 1
Example City Labor Bureau
Notice (fictional notice for demonstration)
No.
Labor Bureau Ref. No. 1150905
Date
2026-09-05
Subject
Amendment to the "Example City Guidelines for Shift Schedule Changes by Business Entities," effective 2026-10-01.
ItemNotice details
1Applies to business entities that use shift systems.
!2Employees must be notified of shift changes, and records must be retained. (Amended)
!3Notification records must be retained for the same period as attendance records. (Added)
4Shift scheduling rules must be posted in the workplace. (Unchanged)
1 / 1
範勞字第1150920號_預告.pdf1 / 1
Example City Labor Bureau
Draft Notice (fictional notice for demonstration)
No.
Labor Bureau Ref. No. 1150920 (proposed)
Date
2026-09-20
Subject
The draft "Example City Rules for Digitizing Workplace Health Examination Records" is announced for public comment.
ItemDraft notice details
!1This is a draft. The effective date will be announced separately.
2Health examination records may be stored electronically.
3Comments must be submitted by 2026-10-20.
1 / 1
Illustration only. The agencies, document numbers, and content are not real regulations. Of the three notices, one concerns the company's shift system, one applies to fishing vessel crew, and one is only a draft notice. Their differences become clear only after reading each notice. In the shift notice, the amended, added, and unchanged items are identified only in parentheses at the end of each item. With all three items together, they are easy to confuse.
02

With an AI Agent

  1. 01
    What it doesRead notices from the designated sources
    Standard appliedRead only the designated sources. For this review, read the full text of the three notices uploaded by an employee
    OutputThis month's notice list
  2. 02
    What it doesList changes and cite the original text locations
    Standard appliedFor each notice, record the issuing agency, date, document number, whether it is issued or a draft notice, and its effective date. Include only changes stated in the notice, identify the relevant item, and state whether it was amended or added
    OutputThis month's regulatory change list
  3. 03
    What it doesMark items as potentially relevant or apparently unrelated
    Standard appliedUse the company's basic information to label each item and cite the relevant item in the notice. Keep apparently unrelated items on the list instead of deleting them
    OutputRelevance and supporting text for each item
  4. 04
    What it doesState when information is not found
    Standard appliedFor additional employee questions, if the notices do not contain the answer, respond with "Not found in this month's sources." Do not add general regulatory knowledge
    OutputSend the list to HR. HR assesses the impact and required changes, with advisor review when necessary
Human approval
The completed list goes to HR. The AI Agent only lists changes and provides sources. HR decides whether each change affects the company and whether adjustments are needed. Professional advisors review the issue when necessary.
Platform modules used
Routines, Skills

This is a regulatory monitoring task. The approach can follow our recommendations for knowledge-based question answering: every answer must cite the original text location. If no original text can be found, the response must state that no supporting information was found and must not use the language model's general knowledge.

Screenshots show the Traditional Chinese interface.

01Upload Notices and Instructions

EgentWrX conversation screen: An employee uploads the three notices collected this month. The instructions include the company's basic information, require apparently unrelated notices to remain on the list with supporting text, and state that the overtime pay question must be answered using only these three notices.
  1. 1Upload the three notices collected this month.
  2. 2The instructions include the company's basic information: a three-shift system, no crew members employed, and paper health examination records.
  3. 3Keep apparently unrelated notices on the list and provide the basis for the assessment.
  4. 4Answer the overtime pay question using only these three notices.

02Read the Original Notices

EgentWrX execution screen: The AI Agent reads each of the three notices. The beginning of each full notice states that it is fictional and for demonstration. Every item is marked as amended, added, or unchanged.
  1. 1Read each of the three notices.
  2. 2The beginning of each notice states that it is fictional and for demonstration.
  3. 3Every item in the original text is marked as amended, added, or unchanged.
  4. 4State at the top of the results that all three notices are fictional.

03Regulatory Change List

EgentWrX results screen: A note at the top states that the three notices are fictional and for demonstration. Each notice lists the issuing agency, date, type, and effective date. Changes are separated into amended, added, and unchanged items. Notices unrelated to the company remain on the list with supporting text.
  1. 1State at the top of the list that these are fictional notices for demonstration, not real regulations.
  2. 2Separate changes into amended, added, and unchanged items. Include only content stated in the notices and cite the relevant item number.
  3. 3Mark the fishing vessel crew notice as "Apparently unrelated" because Item 1 identifies the people covered.

04Draft Notice and Overtime Pay Question

EgentWrX results screen: The third notice is marked as a draft that is not yet effective. Its effective date states that it was not found in this month's sources. The answer to the overtime pay calculation question states that none of the three notices mentions it. People assess the impact on the company.
  1. 1Mark the draft notice as not yet effective. If the notice does not state an effective date, respond with "Not found in this month's sources."
  2. 2None of the three notices mentions changes to overtime pay calculations, so respond that the information was not found in this month's sources.
  3. 3People assess the impact on the company and any required policy changes.
03

Numbers

Estimated savings of 1 to 2 hours per month after standardization

1–2hoursEstimated monthly savings after standardizing labor regulation reviews

Source: An unnamed auto parts manufacturer advised by Intellicon Solutions

04

FAQ

Can the AI Agent replace the judgment of legal or labor relations advisors?
No. The AI Agent identifies changes and provides sources so HR does not have to start the search from the beginning every month. HR must still assess the impact of regulations on the company and decide how to respond. Legal or labor relations advisors should review the issue when necessary.
Could the listed information be incorrect?
Yes. Each item therefore includes a source and original text location so HR can verify it against the original text. Items without supporting text are excluded from the list. This list is the starting point for review, not the conclusion.
What does "after standardization" mean?
It means that the sources, format, and review process have been set. In client cases we have advised, the standardized process saves an estimated 1 to 2 hours per month. Some adjustment time is still needed when the sources and rules are first configured.

Where to go next

30 minutes to map out which work to hand to AI first

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